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Reopening Plan

 

SUPERINTENDENT'S MESSAGE

PEOPLE

PLACES

PROCESSES


 

MESSAGE FROM SUPERINTENDENT OF SCHOOLS

Dear Harborfields Community,

In an effort to safely open our schools for full in-person learning, we are pleased to present this
Reopening Operations Plan for the 2021-2022 school year. The document will provide our
community with a detailed set of guidelines to assist in the welcoming of our students and staff
each day. The guidelines account for the health and safety of our children, teachers and school
personnel while encouraging equitable access to the services and resources necessary for a
high-quality education.

On July 27, 2021, the Centers for Disease Control and Prevention (CDC) released guidance to
help schools as they plan to reopen. It was anticipated that New York State would use this
information to inform their guidance to schools as they had during the previous year. On August
4, 2021, the Governor’s office notified school superintendents that the New York State
Department of Health would not provide schools guidance for the upcoming school year. In their
communication, they suggested that schools utilize CDC guidance and work in conjunction with
local health departments to inform their plans. The following guidance has informed the
development of the district’s reopening plan:

CDC’s Guidance for COVID Prevention in K-12 Schools Updated August 5, 2021

SCDOH School Reopening Guidance Issued on August 9, 2021

NYSED Health and Safety Guidance for Schools Issued on August 12, 2021

As with all decisions related to health and safety, the district has worked in close consultation
with our district physician and school attorneys in the development of this plan.

The Reopening Operations Plan was created to ensure consistency across the schools and with
a specific focus on the health and safety of our students and staff.

On August 24, 2021, NY State Governor, Kathy Hochul, made public statements indicating that additional guidance from the NYS Department of Health (NYSDOH) will be sent to schools.  The Governor’s statements included a requirement for all individuals to wear masks while in school.  As always, the community will be notified if additional guidance is received. 

Each of you, no matter your role in our schools or our community, has contributed greatly to the
success of our programs and it is important to me that our community has a clear understanding
of our collective commitment to the students of the Harborfields Central School District.

 

Sincerely,

Rory J. Manning, Ed.D.

Superintendent of Schools

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PEOPLE

COVID-19 Safety Coordinator

  • The district’s safety coordinator is responsible for ensuring compliance with the
    re-opening plan and monitoring communications from the Department of Health to
    ensure and make any modifications necessary as the situation is fluid and subject to
    change.
  • Contact information for the safety coordinator: Denise Campbell, Assistant
    Superintendent for Human Resources and Administration;
    [email protected]; 631-754-5320 ext. 6322.

 

Physical Distancing

  • Physical distancing requirements will be set at a minimum of three-feet between
    students in classroom settings
    with adherence to additional mitigation factors further
    described in this plan including: increased distance when possible, improved ventilation,
    proper handwashing and respiratory etiquette, staying home when sick, and routine
    cleaning and disinfection.
  • Six-feet physical distance will be maintained to the greatest extent possible: between
    adults, between students and adults, during drinking, snacks and meals or when a mask is
    removed for any reason indoors, between an audience and performers, during activities
    where voices are being projected (e.g., singing) or wind instruments are being played.

 

Masks

  • Face masks are required at all times while indoors and on school buses (except where
    noted during meals and other extenuating circumstances).
  • Masks are strongly encouraged, but not required outdoors or during outdoor school
    activities including athletics.
  • Students who have difficulty adapting to wearing a mask will be offered assistance and
    support.
  • Students who are unable to medically wear a mask to the risk of physical or mental health
    impairments will not be subject to this requirement. Appropriate medical documentation
    must be provided to be reviewed by the District’s physician.
  • Masks will be available to any staff member, student, or visitor as needed.

 

Space Configurations

  • In an effort to maximize physical distance between people, extraneous furniture and
    materials have been removed, classrooms and workstations have been measured and
    desks positioned for maximum space and safety.
  • Bi-directional foot traffic has been reduced where feasible.

 

Gatherings

  • All gatherings of students and staff will follow physical distancing guidelines.
  • Cleaning and disinfection schedules will be adhered to between and following gatherings
    in common areas.
  • Gatherings will be given alternative locations as available (e.g., outdoors, larger
    well-ventilated spaces) and, when not available, video conferencing options will be
    afforded.

 

Instruction

  • Instruction will be in-person for all students unless directed by the Department of Health
    to reduce occupancy or for intermittent closure due to a local transmission percentage
    rate of COVD-19 that would deem this necessary. In such an event, remote instruction
    will be implemented.

 

Instruction During Quarantine

  • All students that are placed under mandatory quarantine by their physician and/or the
    Suffolk County Department of Health will be eligible to participate in quarantine
    instruction.
  • Specific procedures for quarantine instruction will be developed at the building level and
    communicated to parents and guardians. The general overview of quarantine instruction
    is provided below for reference:
  • Parents/Guardians are encouraged to communicate with their child’s classroom teachers regarding specific concerns or needs during the quarantine period.

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PLACES

Cleaning and Disinfecting

  • The custodial staff will be deployed with schedules to allow for increased frequency of
    cleaning and disinfecting of high risk areas (e.g., health offices, cafeteria, bathrooms) and
    high touch surfaces (e.g., handrails, door handles, lunch tables).

 

Ventilation and Filtration

As part of our reopening plan in order to ensure that we maintain adequate and code-required
ventilation as designed, the district will take the following actions:

  • Ensure all of our existing units are in good working order and comply with current code
    as far as sequence of operation and fresh air intake damper operation.
  • Increase the outdoor air ventilation rates at any H&V units, unit ventilators, and HVAC
    units.
  • Increase fresh air intakes during appropriate weather conditions and disable any demand
    controls which limit fresh air.
  • Increase the frequency of filter replacement and keep the systems running longer,
    possibly even 24/7, in order to flush out the buildings.
  • Run all exhaust fans up to 24/7 in order to keep the building under negative pressure,
    promoting additional ventilation air to be brought in.
  • Maintain humidity levels between 40% and 60%, especially during the heating season.
  • Open windows to improve ventilation, as long as the open windows do not create a health
    and safety risk.

 

Signage

The district will emphasize healthy hygiene practices for students and staff by posting signage
through the school (entrances, restrooms, cafeteria, offices, hallways, etc.). Signage will be used
to remind individuals to:

  • Stay home if they feel sick.
  • Cover their nose and mouth with an acceptable face covering where required.
  • Adhere to physical distancing guidelines.
  • Understand and report symptoms of, or exposure to, COVID-19.
  • Follow good hand hygiene, respiratory hygiene and cough etiquette.
  • Follow cleaning and disinfection guidelines.
  • Markings and signage on floors in gathering spaces will be used to mark six-feet
    distances.
 

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PROCESSES

Communication Plan

  • In addition to aforementioned training, communication and signage to inform, update and
    educate our school community on matters of COVID-19, additional methods of
    communication will be accessible through the following resources:
    • District website: http://harborfieldscsd.net/our_district/coronavirus_information
    • Dedicated webpage on the District’s website with relevant information, including but not limited to training documents and/videos: http://harborfieldscsd.net/our_district/reopening_hf
    • Letters from the Superintendent to provide the community with pertinent updates as applicable.
    • Utilization of Blackboard ConnectEd Notification System which allows for mass notification of selected groups such as parents/guardians, staff and community members.
    • The District will continue to utilize social media outlets such as Twitter, Instagram and Facebook to provide important updates to the community (Twitter: @HarborfieldsCSD; Instagram: harborfields_csd; Facebook: Harborfields Central School District.
  • Students will receive developmentally appropriate information related to COVID-19 protocols including proper hand and respiratory hygiene, disease prevention, and be alerted to the resources available and modes of district communication to receive ongoing and current information for overall health and safety.

 

Health Screening

  • Parents/Guardians are encouraged to check the temperature of their children daily.
    Students with a temperature greater than 100.0 should not report to school and should
    follow up with their family physician.
  • All personnel will continue to monitor their health.
  • Only essential visitors and vendors will be permitted in the district. They will be required
    to pass a temperature check.
  • Those individuals who are laboratory confirmed positive for COVID-19 will follow the
    current recommendations from the Department of Health regarding length of
    isolation/quarantine. Permission to return to the learning environment will follow the
    release from isolation as set forth by the SCDOH.
  • The district will comply with requirements to report all positive cases of individuals in
    attendance in the district with the department of health within 24 hours of notification.
    Additionally, this will be reported on the school report card and in the community
    notification of 7-day positive cases which is posted on our website.
  • The district will consult with the Department of Health for final determination and
    guidance in any situation that should require clarification of judgment for circumstances
    requiring testing or isolation from the learning environment.

 

School Health Offices

  • In the event that an individual presents with COVID-19 related symptoms in-district, they
    will be cared for by members of the health office. Family members or emergency
    contacts will be notified immediately. In the case where an individual is unable to leave
    the district immediately they will remain under supervision of the health office in a
    dedicated area of isolation.
  • The school nurse will communicate with employees and parents/guardians of students
    regarding the identified current symptoms and any post-care/steps indicated and/or
    required. They will also provide resources as needed and will follow-up to ensure “return
    to learning environment” protocols are communicated to all necessary parties.
  • All PPE requirements for the health office staff will be available and utilized by the staff
    in these instances.
  • In consultation with the school physician, asthma related treatment protocols will be
    reviewed and delivered to ensure environmental controls, alternative delivery methods,
    locations and proper PPE equipment are donned to be in compliance with CDC
    recommendations.

 

Contact Tracing, Tracking, Quarantine, Isolation and Return to the Learning Environment

  • The district will closely monitor all building reports of exposure, symptomology and
    positive cases to ensure that any early warning signs of increasing transmission are
    detected and reviewed with the Department of Health.
  • Indicators of community transmission are provided by the CDC and monitored locally by
    the Suffolk County Department of Health. Additionally, school community data is also
    being tracked and monitored. In review of this data and in consultation with these
    officials, operations may need to be modified, protocols revised or closures may need to
    be considered in an effort to mitigate a rise in cases.
  • If an individual was in-district within a 48 hour period of being identified as positive for
    COVID-19, contact tracing protocols will be implemented. This includes a thorough
    investigation by trained staff members to identify all individuals the positive case may
    have been in contact with. These “close contacts” or, in the case of minor students,
    parents/guardians will be notified in a timely manner. Requirements regarding
    monitoring, quarantine and isolation will be implemented as required by local and state
    Department of Health Officials.
  • Those individuals who are laboratory confirmed positive for COVID-19 will follow the
    current recommendations from the Department of Health regarding length of
    isolation/quarantine. Permission to return to the learning environment will follow the
    release from isolation as set forth by the Department of Health.

 

Personal Protective Equipment

  • In accordance with guidance from the Centers for Disease Control and Prevention
    (CDC), the Suffolk County Department of Health (SCDOH), and the New York State
    Department of Education (NYSED), adults and students are required to wear 2-ply masks
    that cover the mouth and nose.

    N-95 masks will be worn by anyone conducting work where industry standards indicate
  • this requirement.
  • The district will maintain an adequate supply of masks for any staff or students in need.
  • Mask requirements will be communicated consistently through signage and procedural
    review and enforced.

 

Hygiene

  • NYSDOH hygiene guidance will serve as the district’s recommended protocol in training
    faculty, staff and students in matters of hand and respiratory hygiene. Resources will be
    provided to parents in the same regard.
  • The district will ensure adequate supply of all materials necessary to maintain hygiene
    protocols for our population (i.e., soap, running warm water, disposable paper towels,
    60% alcohol-based sanitizer).
  • Proper communication and signage will be utilized to ensure all parties are aware of the
    location, distribution, proper usage and disposal of such items.

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We are thankful for the support of our students,
staff, and community. Together, we can
accomplish anything!


#HFStrong


Each Child. Each Day. One Harborfields Family